Guidelines to Author
Preparation of the manuscript
Format: The whole text including references should be typed or printed by a good quality printer in double space using 12 fonts (Times New Roman) with margins of at least one inch on both sides. The pages should be numbered accordingly beginning with title page as 1, abstract as 2 etc. without disclosing author/s in the subsequent pages except the first/title page. Manuscript’s main body/text begins from page 3 onwards up to the references.
The manuscript submissions should be arranged in the following order:
- Forwarding Letter (For detail visit Submission of Manuscript)
- Title and author information including corresponding address with email ID and contact (mobile) phone no. Author’s name should begin as first name followed by family name.
- Abstract (structured except for case report and review article) and Keywords (in alphabetical order)
- Text (Introduction, Methods, Results, Discussion and Conclusions)
- Tables: Each table in one page as annex documents
- Figures: Each figure as a separate attachment
- Legends for all the figure in one page as a separate attachment.
Forwarding letter: Confirming that the submission made has not been published, accepted/considered for publication elsewhere.
Title page: This should provide (1) a concise but informative title of the paper, (2) the full name of each author(s) with highest academic degree and institutional affiliation, (3) running title (in less than 40 letters), (4) address for correspondence about the articles and for the reprint request and (5) disclaimers, if any.
Abstract: The second page should carry a structured abstract of not more than 250 words. It should be in the format as: aims, methods, results and conclusions. For case report/brief communication unstructured abstract of not more than 150 words. It should be accompanied by 3-5 keywords arranged in alphabetical order. References should not be included in abstract.
Text: The text should be divided into:
• Introduction: Provide a context for the study and state the objectives clearly ( not more than 200 words).
• Methods : in sufficient detail and should contain study design, duration and place of study, ethical approval, inclusion and exclusion criteria, informed consent, statistical analysis and software used.
• Results: It should be presented in logical sequence in the text, tables and figures giving the main or most important findings first.
• Discussion: It should summarize briefly the main findings, explore possible explanations for these findings, compare and contrast the findings with other relevant studies, state the limitations of the study and explore the implications of the findings for future research and for clinical practice.
• Conclusions: It should be linked with the goals of the study.
It should be complied by 10-20 references within the framework of 4000 words. Only up to six, either figures/tables are allowed.
Structured abstract of 250 words followed by 3-5 key words
Key words should be given in alphabetical order
In the format of Introduction, Methods, Results, Discussion and Conclusions
Complied by 10 -20 references within the framework of 4000 words
Only six, either figures /table are allowed.
For case reports/ brief communication: manuscript as case report should be arranged as Introduction, Case and Comment followed by 5-10 references such that the total length of the article is within 2000 words and only four, either figures/tables are allowed.
Letters to editor: should be short, decisive observation, up to 400 words and 5 references.
References: It should be provided in the Vancouver system of referencing. The references should be cited using superscript in Arabic numerals in the text and appear in order. In the reference list, the references should be numbered and listed in order of appearance as in the text. Cite the names of all authors when there are six or fewer; when seven or more list the first six followed by et al. Names of journals should be in regular font and abbreviated in the style used in Index Medicus. Reference to unpublished data and personal communications should not appear in the list but should be cited in the text only (e.g. Kanodia A, 2004, unpublished data)
References for standard journal, book chapters / book should appear as given below:
1. Standard Journal article: Saha R, Sharma M, Padhye S, Karki U, Pandey S, Thapa J. Hysterectomy: an analysis of perioperative and post operative complication. KUMJ.2003:1(2);124-7.
2. Research Notes, Short communication, Letters to Editor and Editorials: The pattern should be the same as the of standard Journal article but with mention of research notes, short communication, letter to the editor and editorials accordingly in the parenthesis (after the title): Uga S, Morimoto M, Saito T, Rai SK. Surface ultrastructure of Heterophyes heterophyes (Trematoda: hetrophyidea) collected from a man (Research Note). J Helminthol Soc. 1998;65:119-22.
3. Corporate Author in Journal: Ghana Vast Study Team. Vitamin A supplementation in northern Ghana: effects on clinical attendance, hospital admissions and mortality. Lancet.1993;343:7-12.
Note: Supplement volume or issue of a Journal should be indicated by “Suppl” in parenthesis
after the publication year [for example, Brit Med J.1990 (Suppl);13:121-5.
4. Personal Author in Book: Oslen OW. Animal parasites: their life cycles and ecology. 3rd ed. Baltiore-London –Tokyo: Univ Park Press;1974.194 p.
5. Editor(s), compiler(s) as authors: Firkin F, Chesterman N, Penington D, Bryan R, editors. De Gruchy’s clinical haematology in medical practice. 5th ed. Oxford: Blackwell Science; 1989.
6. Corporate Author in Book: Verginia Law Foundation. The medical and legal implications of AIDS. Charlottesville: The Foundation; 1987.
7. Book: Rock JA, Thompson JD, editors. Te Lende’s operative gynecology, 8th ed. Philadephia: Lippincott-Raven;1996.
8. Chapter in a book: Bhatt RV. Antepartum and postpartum haemorrhage. In:. Menon K, Devi PK, Rao KB , editors. Postgrad Obstet Gynecol. 4th ed. India: Orient Longman; 1989.p.155-65.
9. Scientific and Technical Report: WHO. Control of the leishmaniasis 1990, Technical Report Series 793.
10. Papers accepted for publication: Hirai K, Takagi E, Okuno Y. Status of polyunsaturated fatty acids in serum of persons aged 10-72 in Nepal. Nutr Res (in press).
Tables: Each table should be typed in a single separate page. Tables should not be submitted as photographs. Tables should be numbered consecutively in the order of their first citation in the text. There should not be any vertical or horizontal lines in the table. Each table should be provided with short heading that matches the column width. Any explanatory matter should be placed in footnotes and should be indicated by symbol. Tables should also contain statistical measure (for example, P values). All the tables must be included in a folder labeled as table document. Each table must fit either the half (75mm) or full column width (vertically or horizontally).
Figures/Illustrations: Figures should be drawn professionally. Photographs should be clear, sharp (contrast) and be [1200 pixel (image dpi 200-300)] in color (usually 5x 7 inches) as this can be viewed better online. However color pictures will be printed as black and white in the printed Journal. Letters, numbers and symbols should be clear and even throughout and of sufficient size so that it will still be legible when reduced. Title and detailed explanation, if any, should be in the legends for figures, not on the illustrations themselves. All the legends should be sent as a separate document or a folder. Legend for figure must not be continued below the references. The figures should not be identifiable unless it is accompanied by written permission of the subject. Figures should be numbered consecutively in the order of their first citation in the text. Each figure must be saved separately as JPEG (preferably as zipped). Figure should not appear in the manuscript (text), but must be properly indicated where they should appear in the text.
Units of Measurements: Measurements of length, height, weight and volume should be reported in metric units. Temperature should in degree Celsius.
Abbreviations: Only the standard abbreviations should be used. Abbreviations should be avoided in the Title and Abstract. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used on first mention unless the abbreviation is a standard unit of measurement.
Reprints: Reprints will be available on request made in advance at the time of acceptance of manuscript.
Disclaimer: Neither the Editorial Board nor the publisher accept responsibility for the views of authors expressed in their contributions.
INSTRUCTION TO AUTHORS FOR MANUSCRIPTS SUBMISSION TO NJOG
Submit your article as an email attachment at email@example.com
For regular article publication submissions should ideally be received by
1 September for May- June publication
1 March for November – December publication
In the subject line of the email make sure to fill up first author’s name (first name and family name) and date of submission, indicating the type of article. For example mention in subject of email submission of Manuscript (editorial, review, original article, case report, letter to the editor) whatever is applicable.
Kindly load the manuscripts in the mail properly in the following order.
- Forwarding Letter with Title and Author Information including Corresponding Address with email ID and Mobile number.
- Author name should begin as given name followed by family name
- Provide abstract (Structured for all except case report) and Key words (in alphabetical order)
- Manuscript (For detail visit Submission of Manuscript)
- Table : Each table in one page as annex documents
- Figure: Each figure as a separate attachment
- Legends for all the figure in one page as a separate attachment
NJOG follows ICJME guidelines (http://www.icmje.org/) for manuscript submission
Manuscripts must be prepared in accordance with “Uniform requirements for manuscripts submitted to biomedical journals” developed by the International Committee of Medical Journal Editors (ICJME).
Conflict of Interest Notification
To prevent the information on potential conflicts of interest from being overlooked or misplaced, it needs to be part of the manuscript. However, it should also be included on a separate page or pages immediately following the title page. NJOG do not send information on conflicts of interest to reviewers.
Ethics – Statement of Human Rights/ Animal Rights
When reporting studies on human, indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975, as revised in 2000 (available at http://www.wma.net/e/policy/17-c_e.html). Do not use patients’ names, initials, or hospital numbers, especially in illustrative material. When reporting experiments on animals, indicate whether the institution’s or a national research council’s guide for, or any national law on the care and use of laboratory animals was followed.
Evidence for approval by a local Ethics Committee (for both human as well as animal studies) must be supplied by the authors on demand. Animal experimental procedures should be as humane as possible and the details of anesthetics and analgesics used should be clearly stated. The ethical standards of experiments must be in accordance with the guidelines provided by the CPCSEA (animal) and ICMR (human). The journal will not consider any paper which is ethically unacceptable. A statement on ethics committee permission and ethical practices must be included in all research articles under the ‘Materials and Methods’ section.
Statement of Informed Consent
All the authors should take ethical approval from the institution where the research is carried out and the letter should be submitted to NJOG. Similarly, informed consent should be taken from the study subjects or participants and this should be mentioned during submission of the manuscript.
Technical information: Identify the methods, apparatus (give the manufacturer’s name and address in parentheses), and procedures in sufficient detail to allow other workers to reproduce the results. Give references to established methods, including statistical methods (see below); provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations. Identify precisely all drugs and chemicals used, including generic name(s), dose(s), and route(s) of administration.
Reports of randomized clinical trials should present information on all major study elements, including the protocol, assignment of interventions (methods of randomization, concealment of allocation to treatment groups), and the method of masking (blinding), based on the CONSORT Statement (http://www.consort-statement.org).
|Reporting Guidelines for Specific Study Designs|
|Initiative||Type of study||Source|
|CONSORT||randomized controlled trials||http://www.consort-statement.org|
|STARD||studies of diagnostic accuracy||http://www.consort-statement.org/stardstatement.htm|
|QUOROM||systematic reviews and meta-analyses||http://www.consort-statement.org/Initiatives/MOOSE/moose.pdf|
|STROBE||observational studies in epidemiology||http://www.strobe-statement.org|
|MOOSE||meta-analyses of observational studies in epidemiology||http://www.consort-statement.org/Initiatives/MOOSE/moose.pdf|
Note: Authors submitting review article should include a section describing the methods used for locating, selecting, extracting, and synthesizing data. These methods should also be summarized in the abstract.